File 2.95 - Agreements, Correspondences, Photographs, Specifications Concerning Construction of Mater Dei Convent, 1950

2 folders, papers, photos, bound papers

Complete file of construction documents, photographs, Evansville, 1951-1952

the file is open for research use

copyright restrictions may apply

• English

Content for file: Agreements, Correspondences, Photographs, Specifications Concerning Construction of Mater Dei Convent, 1950

FOLDER A
Typed letter (2 pages) from Fr. William Lautner, Superintendent of Schools, Diocese of Evansville, dated March 20, 1951, to Very Rev. Pierre Brisse, President, Memorial High School Board, in re a response to an unknown letter from Fr. Brisse to Fr. Lautner, in which Fr. Brisse called Fr. Lautner's operation at Mater Dei, "damned poor administration"

Typed letter from Fr. William Lautner, Superintendent of Schools, dated May 11, 1951, to Most Rev. Henry J. Grimmelsman, Bishop of Evansville, in re the results of a school board meeting on the previous day to purchase the house at the top of the hill as a temporary auxiliary dwelling for the sisters; also in the letter is notice that the board decided to hire an agriculture instructor part time with the other part time as chemistry teacher.

Typed letter from Henry J. Grimmelsman, Bishop of Evansville, dated May 16, 1951, to Rev. William Lautner, in re the board proposal, which the bishop did not find to be satisfactory; he suggested that a proper solution is a permanent home for the faculty, hence the bishop authorized determining the proper location and immediate study of the number and size of rooms needed.

Typed results of study for constructing a permanent residence for the sister faculty of Mater Dei High School, estimated growth of the school 1951-52, 1952-53, 1953-54; a pencil drawing of proposed layout of the residence

Typed letter from Virgil J. Miller, Architect, dated September 25, 1951, to Most Rev. Henry J. Grimmelsman, Bishop of Evansville, in re the bids received from contractors for construction of the Convent at Mater Dei; also, typed letter from Fr. Lautner, Superintendent of Schools, dated October 9, 1951, to the priests at parishes within Evansville and Vanderburgh County, in re a summary of the bids received and a proposed % of the cost to be allocated to the parishes

Standard Form of Agreement between Loehrlein Brothers Construction and Supply Co., Inc., contractor, and Mater Dei High School, Catholic Diocese of Evansville, dated October 11, 1951 for Contract #1, General Construction

Standard Form of Agreement between H. F. Roettger Electric Co., contractor, and Mater Dei High school, Catholic Diocese of Evansville, dated October 11, 1951 for Contract #2, Electrical specifications including no. 1-E, dated September 20, 1951

Indemnity Insurance Company of America, Philadelphia, Surety entering into agreement with H. F. Roettger Electric Co., surety, for Mater Dei High School, Diocese of Evansville, Indiana for $2,878.00, dated October 11, 1951

Certificate of Insurance from indemnity Insurance Co. of North America, certifying to Mater Dei Convent, (Virgil Miller, architect) insuring Herman F. Roettger Electric Co. (no date of issue, but effective dates of insurance are given (1950-1953))

Standard Form of Agreement between Virgil J. Miller, Contractor, and Diocese of Evansville, Owner, for Convent at Mater Dei High School, specifically, contract #3, Plumbing & Heating, dated September 29, 1951

Typed page on Loehrlein Bros. Construction and Supply Co., Inc. letterhead: Contractor's estimate of construction costs for Mater Dei Convent, not dated

Maryland Casualty Company Baltimore surety form for Loehrlein Bros. Construction and Supply Co., Inc. as principal, and Maryland Casualty Company Baltimore as surety to Mater Dei High School and Catholic Diocese of Evansville, for $52,500.00, signed October 11, 1951

General Construction Contract Bond from Fidelity and Deposit Company of Maryland, wherein Newman Brothers, Inc., Principal is surety for Mater Dei High School, Catholic Diocese of Evansville, IN for $7, 495.00, signed October 19, 1951

Certificate of insurance from Travelers Insurance Company issued for Newman Bros., Inc., dated October 24, 1951, covering workman's comp and personal and structural liability

Invoices from Virgil J. Miller, Architect, to Catholic Diocese of Evansville, periodic billing for architectural services, (plans, supervision, and specifications on Mater Dei Convent) from September 25, 1951 to March 17, 1953

Certificate of Insurance for Loehrlein Bros. Construction and Supply Co., Inc. for bodily and structural liability insurance, presented to Mater Dei High School, Diocese of Evansville, dated November 5, 1951

Certificate of Insurance for Loehrlein Bros. Construction and Supply Co., Inc. for workers compensation insurance, presented to Mater Dei High School, Diocese of Evansville, dated November 6, 1951

Typed letter from Virgil J. Miller, Architect, dated December 28, 1951, to Rev. William Lautner in re change order on installation of water service on Mater Dei Convent, enclosure with breakdown of costs for change order

Certificate of Payment, dated February 7, 1952, from Virgil Miller, Architect, to Mater Dei High School, certifying that Loehrlein Brothers, general construction contractors is entitled to first payment of $9,083.56; breakdown of costs incurred is on attached full page

Typed letter from Fr. William Lautner, dated February 9, 1952, to pastors of diocesan parishes in Evansville and Vanderburgh county, in re breakdown of total costs, paid to date and remaining balance

Certificate of Payment from Virgil Miller, Architect, dated May 1, 1952, to Mater Dei High School, certifying that Loehrlein Brothers, general contractors are entitled to payment of $11,063.26; attached is a breakdown of total costs and completed costs

Certificate of Payment from Virgil Miller, Architect, dated May 1, 1952, to mater Dei High School, certifying that Newman Brothers, heating and plumbing are entitled to payment of $1, 279.33; attached is breakdown of total costs and completed costs

Typed letter from Fr. William Lautner, dated Mary 10, 1952 to pastors of diocesan parishes in Evansville and Vanderburgh County with breakdown of total costs and payments to date, with balances still due

Typed page from Virgil Miller, Architect, dated July 1, 1952, to Mater Dei High School with breakdown of total
costs, payments to date and balance due to Newman Brothers for heating and plumbing

Certificate of payment from Virgil Miller, architect, dated July 3, 1952, to Mater Dei Catholic High School that Loehrlein Brothers, general contractors are entitled to payment for work completed, $15,907.12; breakdown of total costs, payments to date and balance due

Certificate of payment from Virgil Miller, dated July 3, 1952, to Mate Dei High School that H.F. Roettger Electric Co. is entitled to payment for electrical work completed, in the amount of $2, 340.00

Typed letter from Fr. William Lautner, dated July 5, 1952, to pastors of diocesan parishes in Evansville and Vanderburgh County, with complete accounting of total costs, payments to date and balance due

Typed sheet from Virgil Miller, Architect, dated August 1, 1952, to Mater Dei High School with schedule of total costs, payments to date and payment due to Newman Brothers for heating and plumbing

Typed letter from Fr. William Lautner, dated September 18, 1952. to pastors of parishes in Evansville and Vanderburgh County with total costs, payments to date and balance due

Typed letter from Virgil Miller, Architect, dated September 17, 1952, to Mr. Robert Loehrlein of Loehrlein Bros. Construction and Supply Co., Inc. in re chastisement for failure to clean up detail work and "literally hundreds of items that need your attention on this job." Mr. Miller also chastised Mr. Loehrlein for not having any workers on the job recently while asphalt tile men were working. The letter included a list of the most immediate tasks to be completed before September 26

Typed letter from Virgil Miller, Architect, dated September 17, 1952, to Newman Brothers in re the holdup on the insulation of plumbing and heating piping on Mater Dei Convent project; requests that fixing the problems identified be expedited

Typed letter from Virgil Miller, Architect, dated October 9, 1952, to Robert Loehrlein of Loehrlein Brothers Construction and Supply Co., Inc. in re punch list for Mater Dei Convent project and request to complete items listed and then advise so that Mr. Miller can make another inspection

Typed page from Newman Bros. dated September 30, 1952, to Mater Dei High School in re breakdown of total costs, amount of plumbing and heating system installed and payment due to date, $2,308.86

Typed letter from Virgil Miller, Architect, dated October 9, 1952, to Robert Loehrlein, Loehrlein Brothers Construction and Supply Co., Inc., in re attached punch list for Mater Dei Convent project

Typed letter from Virgil Miller, Architect, dated October 9, 1952, to Herman Roettger in re attached punch list for Mater Dei Convent project

Certificate of Guarantee from H. F. Roettger Electric Company, has performed all work on the Mater Dei Convent project according to plans and specifications as of October 13, 1952

Certificate of payment from Virgil Miller, dated October 14, 1952. to Mater Dei High School, certifying that Loehrlein Brothers are entitled to payment of $10,552.95; attached is a breakdown of original estimated costs, work completed and balance due

Typed letter from Fr. William Lautner, dated November 1, 1952, to pastors of parishes in Evansville and Vanderburgh County with total amount assessed, payments to date and balance due

Statement from Newman Brothers, dated December 4, 1952, to Mater Dei High School with final billing and amount due of $743.42

Typed letter from Alan Newman of Newman Brothers, dated December 9, 1952, to Most Rev. Henry J. Grimmelsman, Bishop of Evansville in re guaranteeing the plumbing and heating systems installed in the Mater Dei Convent

Typed letter from Alan Newman of Newman Brothers, dated December 9, 1952 to Most Rev. Henry J. Grimmelsman, Bishop of Evansville, in re waiver of lien, plumbing and heating contract, certifying that all bills for labor and material have been paid in full.

Certificate of payment from Virgil Miller, Architect, dated December 10, 1952 to Mater Dei Catholic High School, certifying that Newman Brothers are entitled to payment for work done on plumbing and heating systems for Mater Dei Convent project, $7,119.24

Notarized statement by Herman F. Roettger of H. F. Roettger Electric Company, dated December 19, 1952, that all material, labor and services used on the Convent at Mater Die High School have been paid in full by H. F. Reottger Electric Company

Statement of Joseph H. Loehrlein, Loehrlein Bros. Construction and Supply Co., guaranteeing that all work and materials use in the Mater Dei Convent project are free from defects and in first class condition, dated January 20, 1953

Final Invoice from Loehrlein Bros. Construction and Supply Co., Inc. breaking down total amount of the contract, amount paid on the contract, and the final amount due of $5,774.04, to be approved by Virgil Miller, Architect.

Typed letter from Virgil Miller, Architect, dated February 14, 1953, to Loehrlein Brothers in re items on punch list from October 6, 1952 still not completed as of date of this letter at the Mater Dei Convent project

Certificate of Payment from Virgil Miller, Architect, dated March 17, 1953, certifying that Loehrlein Brothers are entitled to final payment in the amount of $5,774.04.

Roof Guarantee Bond, issued by Ohio Valley Hardware and Roofing Company, principal have engaged Koppers Company, Inc. as surety for the roof of the Mater Dei Convent, Henry J. Grimmelsman, Bishop of Evansville as owner, dated April 24, 1953

Waiver of Lien from Loehrlein Brothers Construction and Supply Co., Inc. to Mater Dei High School, Catholic Diocese of Evansville, dated June 22, 1953

Legal description of Land Purchased from Louis Winternheimer at New Harmony Way - 60 ft. Right of Way; sketch of property attached - no date given

Certificate of payment from Virgil Miller, Architect, to Mater Dei High School, dated January 1, 1953, certifying that H. F. Roettger Electric Co. is entitled to final payment for electric work at Mater Dei Convent, in the amount of $538.00

Typed letter from Fr. Eugene Dewig, dated December 12, 1965, to Most Rev. Paul Leibold, Apostolic Administrator for Diocese of Evansville in re the need for a new structure for the nuns' sleeping quarters, and blacktop for the school parking lot

Typed letter from Paul Leibold, Apostolic Administrator, Diocese of Evansville, dated January 3, 1966, to Rev. Eugene Dewig, Mater Dei High School in re Fr. Dewig's letter on needs at Mater Dei - the bishop is in agreement that improvements are needed but questions whether tributary parishes should be assessed or city-wide parishes be assessed for payment of the projects

Typed letter from Rev. Eugene Dewig, Mater Dei, dated January 11, 1966, to Most Rev. Paul Leibold, Apostolic Administrator, Diocese of Evansville in re updates of requests in Leibold's letter; the decision of the west-side pastors is that the convent project should be a city-wide assessment, as in the past; also noted that Fr. Dewig has asked Fr. O'Connor and Fr. Bauer to form a committee with him to oversee the project

Typed letter from Rev. Paul Leibold, Apostolic Administrator, Diocese of Evansville, dated January 25, 1966, to Rev. Eugene Dewig, in re approval of program that the convent addition will be paid for by a city-wide assessment, but any loan needed should not be based on an inheritance promised that may or may not materialize; the diocese would work with the parishes to set the loan up for a three-year payback, lessening annual assessment for each parish

Typed letter from Rev. Paul Leibold, Apostolic Administrator, Diocese of Evansville, dated March 6, 1966, to Rev. Eugene Dewig, Mater Dei in re affirming the addition to the convent at Mater Dei, the $95,000 estimate is high but agrees that better high than too low; since the addition cannot be completed while the sisters are gone for the summer, the immediate need to temporary housing must be addressed; the cost of the addition should be presented as part of the budget to be approved by the pastors

Typed letter from Robert Staub of Floyd I. Staub, Inc., dated March 15, 1966, to Rev. Eugene Dewig in re proposal to tear down the old three story house that had been the sisters' dormitory, for $850, including removal of lumber, brick and debris from the site

Certificate issued by State of Indiana, Administrative Building Council, dated June 1, 1966, addressed to Virgil Miller, Architect, indicating the proposed project has been approved, provided that all applicable statues, regulations and requirements be complied with; construction must begin within 1 year of this approval; a receipt for filing fee of $10.00 included.

Typed letter from Alfred Deig, Deig Bros. Lumber & Construction Co., Inc., dated May 17, 1966, to Virgil Miller, Architect in re enclosed copies of a contract so that a determination can be made for tap-in fee for water/sewer at Mater Dei Convent

Typed letter from Alfred Deig, Deig Bros. Lumber & Construction Co., Inc., dated May 26, 1966, to City Engineers Office, in re tap-in fee for proposed Mater Dei Convent; total proposed tap-in fee was $4,500.00

Typed letter from Virgil Miller, Architect, dated June 2, 1966, to Rev. Eugene Dewig, Mater Dei in re the Deig Brothers proposed tap -in fee and the possibility that a special concession could be made to Mater Dei; also spoke to technicality of the city not specifically covering convents which may require appraisal by attorney

Invoice from Jones and Kuebler, Inc., for job #66-HG100, no exact date given, customer Mater Dei/Virgil Miller Architect, for cost breakdown for labor and installation of heating & cooling unit at Mater Dei Convent

Typed paper, TABULATION FOR MATER DEI CONVENT ADDITION, dated June 6, 1966 - contract #1, general contract; contract #2, heating and air conditioning contract; contract #3, Plumbing contract; contract #4, electrical contract

CITY OF EVANSVILLE, application for sewer connection, dated June 15, 1966, tap-in fee of $4,500 was, per typed note, mailed in by Ray Goedde, Plumber, per Sewage Works Dept. city of Evansville

Typed letter from Virgil Miller, Architect, dated July 8, 1966, to Rev. Omer Meyer, Asst. Chancellor, Diocese of Evansville, in re the contracts awarded for the Mater Dei Convent Addition (original documents must have been kept at the Diocese, but Miller lists them: #1, general construction with B & S Construction Co.; #2, heating and air-conditioning with Jones and Kuebler, Inc.; #3, Plumbing with Raymond J. Goedde Plumbing Co.; and #4, Electrical with Roettger Electric Co.

Change order #1, dated October 31, 1966, to B & S Construction Co., for Mater Dei Convent Addition, approval to furnish labor and material to put jambs, casing, Birch doors in closets in corridor, total cost $359.00

CONVENT LEASE AGREEMENT between the Diocese of Evansville and the Sisters of St. Benedict for the term of July 1, 1992 through June 30, 1995, $1,485.00/month rental fee

CONVENT LEASE AGREEMENT between the Diocese of Evansville and the Sisters of St. Benedict for the term of July 1, 1995 through June 30, 1998, $1,633.50/month rental fee

Black and white photos (10"x8", 4) taken July 9, 1958 of property at Mater Dei High School

FOLDER B
Portfolio bound papers, 2 copies, SPECIFICATIONS: CONVENT AT MATER DEI SCHOOL for Most. Rev. Henry J. Grimmelsman, Bishop of Evansville, Indiana, prepared by Virgil J. Miller Architect, dated September 21, 1951, hand signature of Virgil J. Miller certifying the content

The Ferdinand Benedictines lived in Mater Dei Convent from the time of its construction in 1951-1952 until the summer of 2000. Mater Dei Convent, designed by Virgil J. Miller, belonged to the Diocese of Evansville. The Convent Lease Agreement (1992-1995) is also in this file.