Collection 3.05 - Alan Hoffman, Business Manager - Papers

3 folders, paper

papers on various subjects/projects

none

the collection is open for research use

Copyright restrictions may apply

• English

Content for collection: Alan Hoffman, Business Manager - Papers

Folder A
Printed pages, FACILITIES & PROPERTY MAST PLAN, Information Packet, December 2006, 37 pages plus cover sheet and map

Typed letter and attachment from Jim Balestrieri, ORP Management, LLC, dated January 10, 2008, with proposal to lease Madonna Hall for IDTC residence program

Typed spreadsheet, IDTC PROJECT PLAN/ACTION PLAN, January 18, 2008

Typed paper (2 pages), EAC Input on IDTC, undated

Printed pages, Sisters of St. Benedict of Ferdinand, Indiana - Madonna Hall, prepared for approval of variances to be applied to the building for the IDTC project, undated

Typed pages (2), "For IDTC Madonna Hall Presentation to Chapter Saturday Feb 9 2008" notes

Typed pages (2), MADONNA HALL, INDIANA DEVELOPMENT TRAINING CENTER (IDTC) LEASE PROVISIONS FOR CONSIDERATION, February 9, 2008

Typed pages (3), Exhibit B: Landlord's Improvements to Leased Premises (Madonna Hall) Draft, Version 1

Typed paper, Minutes from Madonna Hall Conference Call 3/3/08; persons on the call were Jim Balestrieri, Mike Warczyglowa, Mike Flores, Tim Hammond

Typed spreadsheet, Future Capital Projections for Plant and Facilities, as of February 4, 2008

Sketch of Map with existing buildings, current and proposed parking spaces, no date (if Madonna Hall, the direction is wrong as Madonna Hall length ran West to East, not South to North as map shows)

Typed paper, Draft, dated March 4, 2008, Outline of direction for prospective donors/on back is organizational chart of Office of Mission Advancement

Typed paper, proposal from bakery to move forward with "Specialty Cookie and More" project; presented to chapter for a vote, based on Strategic Plan which was approved February, 2008; no date given for current date of chapter when proposal was made

Typed spreadsheet, HOUSING NEEDS FOR COMMUNTIY, 2008 - 2015, using TRENDS 6/30/2007; presented to community in July 2008

Typed list of Deaneries in Monastery buildings with number of bedrooms, number of sisters assigned and available guest room, as of August 2008

Typed list of Order of Community as of June 12, 2008

Printed graph showing demographics for the community, as of June 30, 2007

Typed list of Ferdinand Community Deaths from 1996 to 2008/ on back, Mission Advancement Organizational Chart

Typed agenda, on Schmidt Associates letterhead, for start up meeting on architecture, October 29, 2008; attendants included Facilities and Property Master Planning Committee and Schmidt Associates architects

Copy of typed meeting notes from November 4, 2008 meeting between monastery and Schmidt Associates architects

Typed meeting notes from November 12, 2008 meeting between monastery and Schmidt Associates architects

Printed email from Alan Hoffman, dated Tuesday, November 4, 2008 to Sr. Kristine Anne Harpenau, other committee members and Jerry Fuhs, in re department interviews; attachments included Department head meetings with Schmidt Associates

Printed email from Adam Palmer (Schmidt Associates), dated November 5. 2008, to Alan Hoffman in re November 12 meeting questions

Typed news release, Project Good: Timing Bad, with April 11, 2008 release date to community and April 14, 2008 release date to public, regarding decision by IDTC to discontinue process of beginning a new program in Southern Indiana in fall of 2008, using Madonna Hall, due to uncertainty of current national and state economies; typed memo from Jim Balistrieri, accompanying copy of press release, sent "Everyone" (assume those persons with a role in the IDTC proposal for Madonna Hall, including the architects) with instructions for notices sent out relating to press release

Copy of typed letter from Jim Balestrieri, IDTC President to Alan Hoffman, in re Madonna Hall and placing a six month hold on further development of IDTC program at Madonna Hall; next evaluation would be October, 2009

Printed email from Alan Hoffman, dated October 9, 2007, to Sisters Joan Scheller, Karlene Sensmeier, Michelle Catherine Sinkhorn, in re master planning meetings

Printed email from Alan Hoffman, dated October 22, 2007, to Sisters Joan Scheller, Karlene Sensmeier, Michelle Catherine Sinkhorn, in re agenda for master planning meetings

Typed proposal for Ivy Tech Community College Instructional Center, Ferdinand, Indiana; the proposal was for Ivey tech to use the MHA art studio; courses would begin in fall, 2010

Typed paper (3 pages), Facilities and Property Master Planning Committee Executive Summary, dated December 15, 2006

Typed paper (4 pages), Sisters of St. Benedict Input to the Facilities and Property Committee, December 1, 2007

Typed memo from Alan Hoffman, dated January 21, 2008, to Sisters Joan Scheller, Michelle Catherine Sinkhorn, and Karlene Sensmeier, in re Facility and Property Planning Committee meeting, January 12, 2008

Typed notes from January 24, 2008 meeting of Facility and Property Planning Committee meeting

Typed notes from February 14, 2008 meeting of Facility and Property Planning Committee meeting

Printed email from Alan Hoffman, dated February 12, 2008 to Sisters Joan Scheller, Michelle Catherine SInkhorn, and Karlene Sensmeier in re Facilities and Property Planning agenda for February 14, 2008 meeting

Typed paper, Department Spaces Used, prepared by Facility & Property Planning Committee, March 6,k 2008

Typed letter/draft proposal from Sisters of St. Benedict, Sr. Kristine Anne Harpenau, dated March 10, 2008,m to Mr. Jim Balestrieri, ORP Management, LLC in re proposal for leas space located at Madonna Hall

Typed agenda for Facility and Property Planning Committee meeting March 20, 2008

Typed notes from Facility and Property Planning Committee meeting on March 20, 2008

Typed notes from Facility and Property Planning Committee meeting on May 1, 2008

Printed email from Alan Hoffman, dated May 12, 2008, to Srs. Joan Scheller, Michelle Catherine Sinkhorn, and Karlene Sensmeier, in re the agenda for May 15 Facilities and Property Planning Committee meeting

Typed notes from Facility and Property Planning Committee meeting on May 15, 2008

Typed notes from Facility and Property Planning Committee meeting on June 5, 2008

Typed agenda for Facilities and Property Master Planning Committee meeting on July 10, 2008

Typed notes for Facilities and Property Planning Committee meeting on July 10, 2008

Typed paper (2 pages) Communications: Space and Equipment Needs, no date (Communication Department on 4th floor of South Tower

Typed paper, from Marlin Flaherty, dated July 9, 2008, in re Gymnasium HVAC Specifications

Typed notes from Facility and Property Planning Committee meeting on August 21, 2008

Typed paper (2 pages) Facility Needs - Assessment for Massage and Energy Work, October 24, 2008

Packet of graphs of room/bed usage for fiscal years 2005-2009 at Kordes; also graphs on Programs/Retreat participation for fiscal years 2008 and 2009, and a graph on hosted groups

Typed notes for Facility and Property Planning Committee meeting November 6, 2008

Typed agenda on Schmidt Associates letterhead, for Facilities & Property Master Planning Committee, for October 29, 2008 meeting

Schedule/Agenda for meeting between Facility and Property Planning Committee and Schmidt Associates, November 12, 2008

Typed letter from Gerard F. Hempstead, Property Planning for Religious, dated June 20, 2008, to Sr. Jean Marie Ballard and Alan Hoffman in re scope of services Mr. Hempstead could offer for property planning for the monastery

Typed letter from Gerard F. Hempstead, dated October 30, 2008, to Sr. Jean Marie Ballard, in re follow up from information provided in previous letter, and suggestion to look into Federal Historic Tax Credits, which may offer up to 20% of allowable construction costs

Packet of floor plans/photos of rooms for all buildings at Monastery Immaculate Conception/MHA, presented to Schmidt Associates, October 2008; prepared by Facility and Property Planning Committee

Printed pages (5), Sisters of St. Benedict, Ferdinand, indiana Strategic Plan - 2008

Typed paper, Schmidt Associates General Questionnaire, prepared by Schmidt Associates for the vocation office (Srs. Agnes Marie Dauby and Michelle Sinkhorn), to help the architects understand wants and needs for the vocation office and work area, no date

Typed agenda for project update meeting on December 18, 2008 between Sisters of St. Benedict Planning committee and Schmidt Associates

Typed notes from meeting on December 18, 2008, prepared by Corrie Meyer, Urban Planner/Landscape Arch./Associate, at Schmidt Associates

FOLDER B